SPECTRUM Features
Practices installing SPECTRUM practice management system benefit instantly from over 20 years' product advances and improvements. Continual software development ensures that SPECTRUM is always evolving to meet the needs of tomorrow's veterinary practices.
Below is a selection to give you an insight into the various SPECTRUM modules. Please contact us for a full demonstration.
Client and Patient Records
These form the backbone of the system and include the following features:
* Fast and efficient client and animal searches
* Comprehensive animal and client data profiles
* Clean design with key information at a glance
* Highlighted warnings
* Easy navigation between records
* Several configurable options for users
* Intuitive layout
This module links to invoicing and other modules.
* Recalls can be set for any procedure, service or product
* Preset and future reminders can be created
* Highly visible
* Can be used for mail merge and other reports
* Reminder history is easily visible
* Highlights status for each service
* Records client feedback
* Prompts when due
* Quick and easily visible
Appointment System
This system is highly configurable, powerful and easy to use: track patients’ progress; choose specific durations; book by service, location, clinician or nurse; create specific templates.
Benefit from: dynamic appointment slots; attendance check facility and direct SMS; quick access to waiting list; automatic invoices; facility for walk-in clients and emergency clients.
Daybook
In ambulatory clinics, this improves planning and management of visits to multiple locations:
• Create efficient rounds and allocate appropriate vets
• Automatically group bookings to the of same address
• Create multi-day bookings and book repeat visits
• Print/email rounds
The Daybook provides direct access to records; the ability to add directions, colour coding and flag time clashes.
Waiting List
This module provides real time management of clients as they arrive, wait and are seen by any number of practice staff. Its appointment cycle is flexible and incorporates payments and future appointments.
Feature include: easily visible work lists displayed in a number of ways; quick view of client and patient status; the facility to apply filters and prioritise patients; the ability to review cases interactively; the facility to run nurse clinics.
Free form clinical notes
This provides a fast and easy way of recording and reviewing clinical history.
* Easily readable with no text limit imposed
* Notes can be quickly scanned for significant events
* Customisable practice phrase book for common expressions
* Entries are automatically stamped with date, time, location and clinician
* Fully scrollable, searchable and auditable.
* Student notes facility.
Case Management
This module provides a framework for proactive case management, clinical governance and audit.
* Forms the basis for quality control management and
evidence-based medicine
* Easy workflow
* Incorporates multiple diagnostic coding systems
Teaching Facilities
* Approve and authorise facility for notes
* Highlighted example cases
* Case monitoring and overseeing clinician options
* Permission-based system for varying levels of security
Dental Records
* Graphical dental records with choice of views
* Species specific templates
* Chronological diagrams
* Record gingivitis scores
* Record missing and removed teeth
* Easily annotated
Ophthalmology Records
* Graphical ophthalmology records
* Chronological diagrams
* Multiple views
* Easily annotated
Dermatology Records
* Graphical dermatology records
* Species specific templates
* Chronological diagrams
* Easily annotated
Equine Diagrams
* Graphical equine records
* Save chronological diagrams
* Draw and make notes on diagrams
Lab Records and Management
This module provides the facility to incorporate a wide variety of different sources of laboratory data directly within a patient’s record. Using Lab Manager, it is possible to import results from lab machines and external laboratories.
* Keeps all lab results together
* Provides central storage
* Displays results graphically
* Flags results outside preset parameters
Digital Attachments
SPECTRUM uses a powerful archiving and retrieval system for storing a number of different file types within the body of client and patient records.
* Stores a range of digital files within patient records
* Automatically opens documents from within a patient record
This is useful for written reports, images, and document storage.
Diet Management
For practices running weight clinics this is invaluable. It enables staff to:
* Track an animal’s weight
* View ideal weight ranges
* Compare animal’s and normal weights
* View results graphically
* Suggest diets
* Provide specific guidance
Estimates
This module is used for automatically creating printing and storing estimates.
* Estimate templates are include for ease of use
* Integrates with pricing and stock modules
Invoicing and Pricing
The invoicing module is one of the most advanced modules within SPECTRUM. Built in configuration options enable SPECTRUM to be used in a number of different types of practice. Features include:
* Automatic link to stock control
* Support for different pricing regimes
* Open item invoicing
* Banking reconciliation reports
* Differential handling of client groups
* Automated discount matrix
* Settlement discounts
* Loyalty plans
Label Printing
* Robust and fast printing system.
* Automatic dispensary labels
* Automatic reminder labels
* Automatic inclusion of specific data
* Support for small fonts and customised printers
Form Printing
The utility program provide a quick and efficient way to:
* Adapt and create forms
* Print pre-saved forms
* Automatically merge client and animal details within a form
* Automatically save forms within a client or patient record
Form based recording
Where structured recording of notes is required a form based approach can be used. Practices can:
* Create unlimited customised data input forms
* Design customised merge data output forms
* Print, fax and email forms
Hospital System
This provide a user friendly solution for booking and tracking inpatients admitted for any number of procedures. Practice staff can:
* Manage and track patients’ progress
* Set limits to daily bookings
* Book specific kennels/stables
* Create booking templates for ease of use
* Directly access and update patient records
* Admit emergencies quickly
* Automatically create invoices
Anaesthetic Recording
Alongside every patient record are corresponding anaesthetic records. These provide a quick and ready method of centrally keeping track of:
* Agents and equipment used, dosages and outcomes
* Associated surgeons and anaesthetists
* Operating procedures and history
This modules helps clinical governance and forms a basis for quality assurance monitoring.
Integrated Imaging Solution
Spectrum provides an archiving, communication, and storage solution (PACS) as well as advanced multi-user DICOM image viewing workstations. Practices can:
* Integrate X-rays, ultrasound scans, MRI and CT studies
* Access images directly from patient record
View and render images from multiple locations
This eliminates the need for a multitude of separate systems and provides easy view from any VetStation-Pro terminal.
Payment handling
Working alongside invoicing, this is a comprehensive system for tracking and allocating payments and discounts. Practices can:
* Create payment plans
* Perform quick till reconciliation
* Run payment and banking reports
* Audit all transactions for security
Stock Management and Services Database
This highly functional module integrates with client and patient databases, ordering, pre-invoicing (SOP), invoicing, payment and loyalty modules. Features include:
* Full stock and pricing control
* Batch number and expiry date tracking
* Automatic order suggestion
* Multiple VAT and tax rates
* Numerous mark up choices
* Three tier automatic price updating
* Support for numerous barcodes
Stock Ordering
Major suppliers are supported and orders can be placed via direct communication using a rage of protocols. Features include:
* Automatic price checking and updating
* Automatic order suggestions
* Stock levels are updated automatically
* Non-electronic orders are incorporated
* Quick receipt of orders
* 2D Barcode facility
Instant messaging
Built in to SPECTRUM is this facility for internal messaging.
Users can:
* Send individual or multiple messages
* View unresolved messages
* Sent messages to any terminal or user
SMS Text Messaging and E-Mail
These popular tools are much appreciated by clients as a means of communication with the practice. Updates to a patient’s progress or important reminders can be quickly and easily sent, directly from a client record or via the appointment system.
Callbacks
Callbacks form the centre for internal communications at a practice. Designed specifically for veterinary practices this is a very well used module to keep everyone in touch.
It has been likened to an email with the complete client and patient record attached.
Working directly from their personal or group callback lists, users can perform all the usual client and patient functions such as writing notes, making appointments, dispensing and printing.
Spectrum Reports
Importantly, no technical knowledge special training or expertise is required to generate meaningful reports. This module includes:
* Over 150 quick reports
* User friendly ‘wizard-based’ reporting
* Ability to store practice specific and favourite reports
* Support for numerous file formats
* Automatic data synchronisation
Insurance Claims Manager
SPECTRUM ICM can save up to 50% of the time associated with preparing and processing insurance claims. In addition claims can be sent electronically to companies using standard protocols. Features include:
* Swift claims processing
* Multiple claim tracking
* User friendly process
* Automatic link to the invoicing system
Printer Management
This intelligent central utility program automatically prints to designated printers, depending on the type of document, and location of the terminal. There is no need for users to select a printer every time. Users can:
* Print to any printer
* Pause print outs for later printing
* View documents on screen
* Store selected reports
This module can be provided as a separate system or fully integrated. It significant improves practice efficiency and morale through better time management.
For more information on Rota manager go to: www.rota-manager.com
